Online Proforma Invoice Generator
Quickly create proforma invoices for international trade and customs declarations.
A proforma invoice is a preliminary document sent before goods are delivered. Use our proforma invoice creator to build professional proforma invoices with itemized pricing, shipping details, and payment terms. Download as PDF instantly — no sign-up required to create your proforma invoice online.
What Is a Proforma Invoice?
A proforma invoice is a preliminary document sent to a buyer before goods are delivered or services are rendered. Unlike a commercial invoice, a proforma invoice is not a demand for payment. Instead, it serves as a declaration of the seller's intent to provide goods or services at a specified price.
Common Uses of Proforma Invoices
- International trade documentation for customs clearance
- Requesting advance payments or deposits before delivery
- Import/export declarations and duty calculations
- Price negotiation and sales confirmation before final agreement
- Helping buyers plan budgets and secure funding
Proforma Invoice vs Commercial Invoice
Understanding when to use each document is essential for international trade compliance.
| Feature | Proforma Invoice | Commercial Invoice |
|---|---|---|
| Purpose | Preliminary price declaration | Demand for payment |
| Legally Binding | No — prices may change | Yes — constitutes a formal payment request |
| When Sent | Before delivery of goods | After delivery of goods |
| Used for Customs | Yes — for duty estimation | Yes — for final duty calculation |
| Recorded in Accounts | No — it is not a tax document | Yes — used for bookkeeping and tax |
When to Use a Proforma Invoice
International Shipments
Customs authorities often require a proforma invoice to assess import duties and taxes before goods arrive at the border.
Advance Payment Requests
Send a proforma invoice to request payment before manufacturing or shipping goods, especially for custom or high-value orders.
Sales Negotiation
Use a proforma invoice to formalize a price offer during negotiations. The buyer can review and approve before you issue a commercial invoice.
How to Create a Proforma Invoice
Step 1
Enter Seller and Buyer Details
Add your company information, the buyer's details, and shipping information. Include addresses for customs documentation.
Step 2
Add Goods or Services
List each item with a description, quantity, unit price, and total. Include HS codes if required for international trade.
Step 3
Download the Proforma Invoice
Preview your proforma invoice and download it as a PDF. Share it with your buyer or customs agent.
Key Elements of a Proforma Invoice
A well-prepared proforma invoice should include these essential elements to ensure smooth processing.
Proforma Invoice Header
Clearly mark the document as 'PROFORMA INVOICE' to distinguish it from a commercial invoice.
Seller and Buyer Details
Full names, addresses, and contact information for both the seller and the buyer.
Itemized List of Goods
Detailed descriptions, quantities, unit prices, and total amounts for each line item.
Payment and Delivery Terms
Payment method, Incoterms (FOB, CIF, etc.), shipping method, and estimated delivery date.
Proforma Invoice FAQ
What Users Say About Our Proforma Invoice Generator
Trusted for international trade and customs documentation
I create proforma invoices for every international shipment. This tool handles all the details — item descriptions, HS codes, shipping terms — and the PDF is accepted by customs every time.
Hiroshi Tanaka
Import/Export Manager
We needed a reliable way to create proforma invoices for our overseas buyers. This free generator produces professional documents that meet international trade standards.
Elena Petrova
International Sales Director
My clients often need a proforma invoice for customs clearance. I use this tool to create proforma invoices with itemized pricing and Incoterms. It saves hours of manual work.
Abdul Rahman
Freight Forwarder
Exporting textiles requires detailed proforma invoices for every shipment. This generator lets me list fabric types, quantities, and unit prices clearly. Customs processing is always smooth.
Catherine Dubois
Textile Exporter
When I create proforma invoices for heavy machinery exports, accuracy matters. This tool ensures every line item, weight, and value is correctly documented for international buyers.
Samuel Okonkwo
Machinery Dealer
I started exporting handmade products and needed to create proforma invoices for customs. This free tool made it easy — professional layout, PDF download, no sign-up. Exactly what I needed.
Jennifer Walsh
Small Business Exporter
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